18 May The 7 Best To Do List Apps for Windows
It’s becoming increasingly difficult to locate native Windows software—it appears that every productivity program now resides in the web. That can be aggravating if you want to use an app that works great right out of the box on Windows as a desktop program. Take to-do list applications, for example; most are made for mobile, the web, or even Mac, but few specifically cater to Windows users.
If you know where to search, you can still find a slew of outstanding Windows to-do list apps. We tested as many as we could and presented the top solutions below based on the following criteria. The best apps should include:
Provide several methods for organizing tasks, such as tags, lists, due dates, or projects.
Make it easy to add new activities without having to open the app, perhaps using a keyboard shortcut.
Remind you of your own deadlines.
Provide a simple interface with native Windows features like as alerts, live tiles, and Ink.
Sync your tasks with your phone.
Keeping these factors in mind, here are the top Windows to-do list apps. All offer some form of free trial, so test a couple and see what works for you.
Todoist (Windows, Android, iPhone, iPad, Watch, macOS, Web) is ideal for Windows users who wish to sync their tasks across many platforms.
Todoist is quickly becoming the most popular to-do list software for a variety of reasons. For starters, it’s available on almost every platform on the planet. Todoist also provides a good balance of power user capabilities and a clean UI. Tasks may be categorized using projects, due dates, labels, and filters, which means you’ll have a plethora of options for staying organized—but it won’t seem overwhelming.
The Windows version expands on this by providing an interface that feels completely at home on current Windows systems. Native alerts notify you of forthcoming deadlines. By right-clicking the taskbar icon, users may rapidly add new tasks. You may also pin any list to the start menu, ensuring that you see what’s there on a regular basis.
All of this makes Todoist’s Windows version well worth investigating, particularly for those who need to sync to Android, iPhone, or even a Mac.
Todoist costs nothing; however, some features, like as labels and attachments, need a subscription that starts at $3 per month.
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To Do by Microsoft (Windows, Android, iPhone and iPad)
Most suitable for Microsoft power users
To-Do is Microsoft’s solution to the lack of an integrated to-do application in Windows. To-Do, which was built mostly by the Wunderlist team, which Microsoft purchased in 2015, attempts to blend the app’s appealing user interface and strong functionality with native Windows features.
The user interface is easy to use. You may make custom lists with custom icons. You may set task due dates and then view your tasks for the day. The big selling factors here, though, are the synergies with Windows and the overall Microsoft ecosystem. Tasks are synced with Outlook if you use the same Microsoft account for both. Individual lists may be pinned to your start menu, ensuring that you see them throughout the day. You can also ask Cortana to add things to any list by speaking or entering something like “add milk to my shopping list” into the start menu.
Microsoft To-Do also provides migration for Wunderlist users, which will be necessary when Microsoft closes down Wunderlist at an unspecified date in the future. Some Wunderlist capabilities, such as collaboration, aren’t currently available in To-Do, so some users may want to continue with Wunderlist for the time being. To-Do, on the other hand, appears to have the potential to become a decent service in the long run…and it’s very good right now.
Microsoft To-Do is available for free for Windows, Android, and iPhone/iPad.
TickTick (Windows, macOS, Android, iPhone, and iPad) excels at combining simplicity with power.
TickTick is a bit of a dark horse in the world of to-do lists, but it’s certainly worth a look. Yes, this powerful yet attractive program is cross-platform, but it also makes an attempt to blend in on every operating system for which it is available.
TickTick’s Windows version is especially great in this regard: the user interface seems completely at home with Windows 10. A system-wide keyboard shortcut allows you to rapidly create a task regardless of whatever software you’re using. There are optional widgets that display your task list or calendar on your desktop. There’s even a tray icon, indicating that all functionality remains operational even if the main window is closed.
None of this would matter if TickTick lacked the qualities we look for in a to-do list. TickTick, thankfully, delivers. Projects, due dates, and subtasks are all examples of methods to structure your work. There’s also the option of integrating with third-party calendars, such as Google and Outlook, so you can view your tasks and appointments in the same location. TickTick is certainly worth a try for Windows users, even though the original program is locked behind a paywall.
TickTick for Windows is free, however the Windows program is only available to Premium subscribers after a 15-day trial. Subscriptions begin at $2.40 per month.
Outlook (Windows, macOS)
Most suitable for Microsoft Exchange users
Microsoft Outlook is not mainly a to-do list application; instead, the user interface emphasizes email, calendar, and contacts. It takes some effort to even discover the task list option in Outlook. Nonetheless, it’s difficult to leave Outlook off a list like this. For one reason, Outlook’s nearly three decades of existence means that it is incorporated into the workflow of many Windows users. For another, Outlook is the best way to access tasks synchronised via Microsoft Exchange, and Exchange servers are still widely used in the business sector.
When you locate it, Outlook’s task functionality isn’t as sleek and uncluttered as the other programs on our list, but it is very functional. Users can categorize jobs by folder, due date, or priority level. Tasks are also connected with email, so you can instantly convert an email to a task or forward a task to a colleague.
One significant disadvantage is synchronizing to mobile. Simply put, this is not directly feasible; the Outlook for mobile edition does not enable tasks. As previously noted, Microsoft To-Do can sync with your Outlook tasks and has versions for Android and iPhone, so it may be a solution.
Outlook is included with Microsoft Office, which starts at $8.25 as part of Office 365 or $249.99 as a one-time purchase.
Best modern Windows GTD app
2Day was designed from the bottom up to be a contemporary Windows to do program. That alone distinguishes it from the others on our list, but 2Day is also possibly the most advanced GTD tool accessible to Windows users. You may organize your tasks in a variety of ways, including by folder, due date, tags, priority, and even custom smart lists. There are also subtasks, progress monitoring, and many more features.
And everything integrates seamlessly with current Windows operations. A quick add function, accessible by right-clicking the taskbar icon, allows you to quickly add new tasks whenever you think of them. A dark mode is available to help 2Day blend in with the rest of your operating system.
You can also pin complete task lists to your start menu for easy access to them on a regular basis. Unfortunately, there is no mobile version of 2Day, however, you may sync your tasks with different Microsoft services like ToodleDo.
So, what’s the catch? This program is no longer maintained by developer Jeremy Alles, who was hired by Microsoft to work on Microsoft To-Do (see a theme here?). 2Day is now an open-source program; perhaps, the Alles community will start up where they left off.
Free for two days.
Nozbe’s (Windows, macOS, Linux, Android, iPhone and iPad)
The most effective cross-platform GTD tool with collaborative features
Are you looking for a full-featured GTD system that integrates with other platforms? Nozbe is definitely worth a look. This online application has a plethora of complex features. Tasks may be arranged into projects, and there are even project templates—useful if you undertake similar jobs on a regular basis. Tasks may also be organized by due date, tags, priority, and category, and a variety of collaboration capabilities making it simple to collaborate with a team.
The Windows version of Nozbe has a quick add function that is activated by a global keyboard shortcut and allows you to add tasks regardless of the program you are presently using. Because this mode supports hashtags, you can rapidly add things like due dates, projects, and more. There is also a tray icon that allows you to quickly access the priority, calendar, and comments views. If the others don’t provide you with enough power and flexibility, give this one a try.
Nozbe subscriptions start at $8 per month, with a 30-day free trial.
The most effective text-based to-do list for Windows
To-do lists don’t have to be complicated—after all, many individuals perform the job with a pen and paper.
This approach inspired Gina Trapani, the founder of Lifehacker, to build todo.txt, a method for tracking chores in a single text document. This system has a command prompt tool that you may install on Windows, but todotxt.net provides a graphical user interface for the same standard.
Keyboard shortcuts make it easy to create and manage tasks, while configurable filters provide a range of perspectives. There are also easy methods for inputting items like due dates, which would normally have to be typed in manually.
Yes, some setup is required, but once completed, this is one of the most adaptable solutions available. It is up to you to sync to mobile; many users mix Dropbox with an application like SimpleTask on Android or todo.txt for iPhone and iPad.
todotxt.net price: Free
A Few More Alternatives
For this post, we tried a variety of programs but were unable to cover them all. Here are a few additional alternatives to think about:
Trello isn’t a to-do list in and of itself, but it can be used to manage your life and has a Windows client.
Sure, Microsoft Sticky Notes isn’t a to-do list, but it may serve as one in a hurry. Recent versions can even transfer data between computers.
Evernote, OneNote, or any other note-taking program may be used as a to-do list, and most include a Windows client.
Wunderlist used to be a no-brainer for lists like these, and it’s still a good option. The issue is that Microsoft purchased Wunderlist and plans to shut it down at an uncertain time in the future, making it difficult to endorse. Microsoft To-Do, the anticipated replacement, as described above. It provides migration tools, so you might utilize Wunderlist for the time being and migrate afterwards.
Cortana offers reminders, which might be useful: simply ask Cortana to remind you of anything. However, Microsoft To-integration Do’s with Cortana is likely to be a superior bet for most people.
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