Here’s What You Get With Microsoft Team Meetings

Here’s What You Get With Microsoft Team Meetings

MS Teams Evolution

Originally, Microsoft Teams was available only through a Microsoft 365 Business subscription. Then, to improve the popularity of Teams and compete with video conferencing platforms like Zoom, Microsoft brought out a free version with fewer features in 2018.

This helped the service increase its user base, however, there was a wide gap between the capabilities of the paid version with a Microsoft 365 subscription and the free version. Such as much less support, fewer features, etc.

Microsoft noted that it was missing a vital audience, the small business. Small business owners had a more difficult time fitting into either the free model, with very limited group meeting timing, or the paid model, which required a full M365 subscription.

So, in December of 2021, it brought out the third plan for MS Teams that it is hoping is “just right” for smaller companies that need the same collaboration and communication tools as everyone else. This plan is called Teams Essentials, and you don’t need to sign up for Microsoft 365 to get it.

Between April 2020 and April 2021, the Microsoft Teams daily active users count rose from 75 million to 145 million

Teams is an all-in-one communication platform, providing more than just video conferencing or chat. It combines several capabilities into an online work hub for collaboration and communication.

Some of the key features of MS Teams include:

  • Video and audio calls
  • Webinar registration & attendance reporting
  • Channeled team chat
  • File storage and sharing
  • In-app collaboration in Word, Excel, PPT, and more
  • In-app collaboration in 3rd party applications
  • Tabs that allow teams to link apps and websites inside a channel
  • Status notification and alerts
  • Use on all devices

Easy Checklist for Setting Up Microsoft Teams Meetings

 

1. Set Up Your Teams/Departments

One of the advantages of Teams is that it allows you to set up specific areas for your groups to collaborate. You do not want everyone to set these teams up on their own, or you could end up with an unorganized mess.

Some ideas for setting these up:

  • Set up teams by department (accounting, marketing, etc.)
  • Add a company-wide team (where everyone can collaborate)
  • Set up teams by role (office managers, executives, etc.)

Typically, if you mirror the hierarchy of your organization, that’s a good place to start. Team areas are secured so only those users invited can see or access any of the content in that team.

Set up Your Teams - Departments

2. Add Team Members

For each team, add the members allowed to take part in that team. These would be people that can see the resources posted in that team area. It would normally be the members of the department or group that the team is designed for.

3. Set Up Team Channels

The next level beneath the Team is the Channels. These team channels help organize conversations. For example, within a team set up for your marketing department, you may decide to add three channels. This keeps conversations more focused and makes it easier to find things.

For instance, you could have channels for:

  • Website Management
  • Social Media
  • Offline Advertising

Team channels are another area that you want to control. Don’t let everyone set up channels without a plan, otherwise, things get messy fast. It’s important to follow up on these steps, because once they’re set up, you can start meetings with the people belonging to these groups and set up tasks.

4. Set Up Team Tabs

Tabs are a great way to foster productivity. Say that employees on your accounting team need to access a tax reporting website. Inevitably, there can be time wasted asking for that link or a login. This is especially true if someone is filling in for a co-worker.

Team Tabs

You can add that website link and info to the Tabs area at the top of the team channels. Just click the plus sign to add a new resource and consolidate things for your team members.

5. Schedule MS Teams Training

One of the reasons that company initiatives fail is that users weren’t properly enabled. If users aren’t trained on using MS Teams, then they’ll revert to using whatever they used before. This negates the benefits of moving to Teams when not everyone is onboard.

MS meetings are a very useful tool for workers who want to have meetings and tasks all in the same place because moving around apps for tasks like sharing files, having meetings or scrum is exhausting.

Need Some Help Implementing Teams in Your Organization?

We can help you over many of the roadblocks that organizations face when starting with Teams. Contact us today for a free consultation to enhance your collaboration and productivity.

How To Record Meetings in MS

Here’s how to record a Microsoft Teams meeting on your Windows 11/10 PC or your Android mobile phone. This article provides the built-in approach as well as one extra solution in case the choice is not available on your mobile device. Using this method, you may record a Microsoft Teams meeting whether you are using the desktop client or the mobile app.

Before you begin, you need be aware of three critical points:

First, according to the official paperwork, meetings can be recorded on the mobile app. However, if the choice is not appearing where it should, you can use the second technique.

Second, captured videos are saved to Microsoft Stream via Microsoft Teams. However, this is set to change, and you can now opt to store recordings to OneDrive and SharePoint.

Third, Microsoft Teams informs all participants that they are being videotaped.

How to Record a Microsoft Teams Meeting on a Computer

Follow these instructions to record a Microsoft Teams meeting on Windows 11/10.

On your PC, launch Microsoft Teams.

To join a Microsoft Teams meeting, click the Join now option.

After you’ve joined the meeting, click the three-dotted symbol.

From the list, select the Start recording option.

Select the More action option.

Choose the Stop recording option.

To save the video to your computer, click the download

Let’s take a closer look at these stages.

To begin, launch Microsoft Teams on your computer and click the Join now icon to join a meeting. You can also attend a meeting in another method. When the meeting has begun, click on the three-dotted icon and pick the Start recording option from the list.

record Microsoft Teams meetings can take place on a PC or a mobile device.

As previously stated, a message mentioning the recording will be displayed. To stop the recording, click the identical three-dotted icon or the More actions button and select Stop recording.

If you wish to save the meeting to your computer, click the download icon that appears on the recorded meeting notice.

Note: If you do not click the Stop recording option before leaving the meeting, you might get a “Recording failed…” message. However, you can still download the recorded meeting on your computer.

How to record Microsoft Teams meetings on Mobile

To record Microsoft Teams meeting on an Android mobile phone, follow these steps-

  1. Open the Microsoft Teams app to join a meeting.
  2. Tap the More options button.
  3. Select the Start recording option.
  4. Tap the Stop recording option to stop the recording.

Open the Microsoft Teams app on your Android mobile to join a meeting. When the meeting is going on, tap on the More options or the three-dotted icon to select the Start Recording option.

It starts recording the meeting instantly. If you want to stop recording, tap on the same icon, and select the Stop recording option from the list.

Like the Windows 10 desktop client, users will be notified when you start recording from an Android mobile.

The problem is some folks do not see the Start recording option. If you are one of them, the following method will be helpful for you. In simple terms, you have to use a screen recording tool to record the meeting. Here we have shown the process on a stock Android mobile. However, if your mobile has the same functionality, you can record meeting easily irrespective of the OS or Android versions.

At first, let the meeting be live. Following that, expand the status bar and select the Screen Record option.

Like the Windows 10 desktop client, users will be notified when you start recording from an Android mobile.

The problem is some folks do not see the Start recording option. If you are one of them, the following method will be helpful for you. In simple terms, you have to use a screen recording tool to record the meeting. Here we have shown the process on a stock Android mobile. However, if your mobile has the same functionality, you can record meeting easily irrespective of the OS or Android versions.

At first, let the meeting be live. Following that, expand the status bar and select the Screen Record option.

Next, toggle the Record audio button to record the meeting’s audio as well.

When you are done, tap on the Screen Record notification to stop recording.

The only problem with this method is that other attendees do not get any notification regarding the record. Therefore, it is better to inform them before you start recording.

Meeting and scheduling software

So much time is wasted in team collaborations while calendars are synced. You may have your existing appointments synchronised with other team members using Microsoft Teams. Once your meeting is scheduled, you can discuss it in a separate chat thread. Within Microsoft Teams, you may agree on agendas and submit necessary documents.

Microsoft Teams voice calling

Microsoft Teams has improved its telephony capabilities. At any moment, up to 250 of your workers may make high-quality phone calls, even to external numbers. These ring on both a desktop and a mobile device. This eliminates the need for costly phones because you can use a headset or the built-in audio on your desktop, laptop, or mobile device instead. Also, this tool boost the way employees employ teams meetings, because in case they are outside or delayed, leaving a voice call is the right way to proceed, earning more trust.

Notifications

With Microsoft Teams, your email inbox will never be overburdened, and you will never miss out on critical communications with responsibilities attached. This is due to the fact that all of your likes and mentions are emphasized in the Activity and Chat windows. This eliminates a vast number of possible emails that you might have

Microsoft Teams is a highly intuitive tool which creates a productive and involved work environment. Both fixed and remote workers across a number of geographies can access Microsoft Teams.

It has many great benefits, chief among them is that projects become more focused and streamlined. No information is lost. Using the extensive work family of tools already within Microsoft 365, Microsoft Teams offers an indispensable modern work tool.

That’s all!



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