28 Dec How Kohler Uses Office 365 To Create A Culture Of Agility
In today’s fast-paced business environment, agility is a crucial characteristic for organizations to thrive. Leading companies understand the significance of embracing innovative technologies to create a culture that fosters flexibility and adaptability. Kohler, a global leader in plumbing products, is one such company that has leveraged Microsoft Office 365 to build a foundation of agility.
Kohler recognizes that effective collaboration and communication are vital for success in a rapidly changing marketplace. By implementing Office 365, the company has empowered its employees to work seamlessly together, regardless of their physical location. With features such as Microsoft Teams, Kohler employees can share ideas, hold virtual meetings, and collaborate on projects in real-time. This has significantly improved productivity and enabled the company to respond quickly to emerging business needs.
Relation with Microsoft Office 365
The cloud-based nature of Office 365 has brought immense benefits to Kohler. With easy access to documents, files, and data from any device, employees can work remotely and stay connected with their teams effortlessly. This flexibility has resulted in increased employee satisfaction and work-life balance, further enhancing the overall agility of the organization.
In addition to collaboration and flexibility, Office 365 has also provided Kohler with robust security and compliance capabilities. With built-in security features such as data encryption and multi-factor authentication, the company can confidently protect its sensitive information and maintain regulatory compliance. This reassurance allows Kohler to focus on its core business activities without compromising data security or risk management.
Furthermore, Office 365’s suite of productivity tools, such as Outlook, Word, Excel, and PowerPoint, has streamlined workflows and standardized processes throughout the organization. With a consistent platform for communication, document management, and data analysis, Kohler has been able to eliminate redundancies and improve operational efficiency. This optimization of resources has allowed the company to be more agile and responsive to market demands.
Kohler’s use of Office 365 showcases the transformative power of technology in creating a culture of agility. By leveraging the collaboration, flexibility, security, and productivity features within Office 365, Kohler has positioned itself as an industry leader that can quickly adapt to changes and stay ahead of the competition.
In conclusion, Kohler’s adoption of Office 365 has strengthened its ability to embrace agility as a core value. By providing employees with the necessary tools and technologies to collaborate seamlessly, work remotely, ensure data security, and enhance productivity, Kohler has built a culture that enables swift responses to market dynamics. As a result, the company remains at the forefront of innovation in the plumbing industry and continues to thrive in an ever-evolving business landscape.
Improved collaboration and communication through features like Microsoft Teams
Increased flexibility with easy access to files and data from any device
Enhanced security and compliance capabilities with built-in features
Streamlined workflows and standardized processes with Office 365’s productivity suite
Ability to quickly adapt to changes and stay ahead of the competition
Increased employee satisfaction and work-life balance through remote working capabilities.
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Tools To Create a Culture of Agility
TOOL #1 – FLOW
Microsoft Flow enables you to automate your workflow across various applications. You can connect it to instant message and email alerts, synchronize files from different apps or copy them from one platform to another.
For example, if you fill out a SharePoint form, you can use Flow to develop a lead in Dynamics 365.
Best of all, the tool isn’t limited to Microsoft Services. It lets you extract data from Facebook or upload files to Dropbox. The result is higher productivity through improved connections.
TOOL #2 – TEAMS
Teams is a meeting, sharing, and chatting hub for your team. This cloud-based platform combines notes, files, conferences, and several apps in real-time.
The program has dramatically improved collaboration and productivity, bringing people, content, and conversations together into a single hub. It integrates effortlessly with Office 365 apps and features a secure global cloud.
Another tremendous benefit is real-time communication. It lets all members watch edits in PowerPoint presentations, ensuring input from the entire team. Users can also provide feedback using the chat window to streamline productivity.
The SOS Support team use Teams on a daily basis and we highly recommend it.
TOOL #3 – TO-DO
Microsoft To-Do is a smart task management platform that facilitates planning throughout your day. Not to mention it delivers a personalized and intuitive way to help users stay organized.
It comes with a robust algorithm that lets you create lists for nearly anything, such as your home projects, work, and grocery shopping.
Keeping track of reminders is effortless with To-Do. You can add reminders, notes, and due dates while personalizing them with vivid themes. Aside from viewing them on the web, these lists are also accessible on most devices, including Android phones, iPhones, and Windows 10 devices.
TOOL #4 – MYANALYTICS
Although teams spend much of their time in meetings, talking on the phone, and sending emails, they still may not be very productive. To overcome this obstacle, Office 365 introduced MyAnalytics.
This tool increases employee efficiency by analyzing two productivity factors: who users spend their time with and how they spend it.
Using robust analytics, the tool suggests how you can be more productive by working less after-hours and reducing idle meeting time. There’s also AI that flags your Outlook commitments to remind you of your daily duties.
MyAnalytics consists of four components:
• Digests – Your Outlook inbox stores weekly digest to highlight the previous week.
• Dashboard – The dashboard displays various statistics like productivity insights, work habits, and suggestions on improving them.
• Insights Outlook – This feature presents cards that show your work experience and allow you to respond in many ways.
• Inline Suggestions – These suggestions are available in your Outlook to help boost productivity.
Also, Microsoft considered your privacy when designing this tool. That’s why you’re the only one who can access your personal insights and data.
TOOL #5 – VIVA
Microsoft Viva is an employee experience platform that helps to improve learning, wellbeing, and collaboration in the workplace. The tool consists of four modules: Viva Topics, Viva Connections, Viva Insights, and Viva Learning.
Viva Topics gathers and organizes content and knowledge around any topic in a business using Microsoft Graph and AI.
Viva Connections works as a SharePoint app within Teams, allowing you to share curated news and articles with your employers.
Viva Insights provides insight into employees’ work patterns that can cause stress and burnout, such as meeting overload and regular after-hours work. The app enables managers to help their teams find a balance between wellbeing and productivity.
Viva Learning is a learning hub in Teams that makes it easy for you to share learning content and training resources across your business.
TOOL #6 – DELVE
This is a nifty visualization tool that incorporates social media elements and social learning. It utilizes content from four platforms: Exchange, SharePoint, Yammer, and OneDrive,
However, it doesn’t aggregate your data points only. Instead, it detects relevant information like user activity and past interactions.
TOOL #7 – SWAY
Sway is a presentation app that might someday replace PowerPoint. It boasts an integrated design engine to produce appealing presentations and reports.
Some of the features include dragging and dropping images, charts, videos, and canvas-based formats. The program can also produce newsletters and stories that can be viewed on various devices.
TOOL #8 – PLANNER
Microsoft Planner is an excellent choice for companies with team members all over the globe and multiple simultaneous projects. The tool can rapidly digitize your task management processes.
It gives users access to visual organization tools and four key functions: information hub, insights, communication, and flexible categorizations. Also, it enables team members to share files, create plans, assign and assemble tasks, and converse with co-workers while receiving progress updates.
REINVIGORATE YOUR BUSINESS’S WORK ENVIRONMENT
Taking your operations to new heights is all about creating an agile and productive workplace. And Office 365 can help you achieve this with a wide range of communication and collaboration tools.
Whether your team works remotely or in-office, this suite of apps can dramatically improve project management. And Kohler’s example is proof of this.
That said, a subpar IT provider can impede your integration with Office 365.
If you feel your vendor isn’t delivering the necessary results, give us a call. We can schedule a quick chat and come up with the perfect solution to your business’s IT difficulties to save you from a lot of stress.
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